![]() I have seen many people ask questions about Omnifocus and other task management applications in online forums. The desktop version runs only on the Mac operating system.When I last looked, the iMac version was US $79.99, the iPad version US $39.99 and the iPhone version US $19.99. While Omnifocus is easy to start using, you probably need to invest a bit of time to understand the full potential of this application.It comes with a good manual and is fully compatible with the GTD approach. Omnifocus comes with all the bells and whistles you can expect of contemporary task managers, including nested tasks, location services and a search capacity.The iPad version is fantastic, introducing features like a calendar view and ‘drag and drop’ that complement the functionality of the desktop version and making it fun to review projects (some people say I should go out more).The default location for new tasks is the inbox. Data can be entered in a variety of ways including quick entry, email, web clipping and linking with Evernote.Notes added to tasks can be one line or an entire web page. It is incredibly flexible, customisable and robust.indented) tasks, was a major selling point. As I am a project manager, this feature, together with nested (i.e. It allows you to create project templates that you can save for future use.The availability filter makes it easy to focus on those tasks that you can complete now and a special ‘focus’ button lets you concentrate on a single project or context to minimise distractions.It allows you to specify whether tasks in a project are sequential or parallel.It has a built-in review process that encourages you to review your tasks and workflow regularly. ![]() The best features of Omnifocus for me are: I have since overhauled my Omnifocus setup, brought in all my work tasks and I am now loving it. ![]() As every other app at some stage confronted me with a deal-breaker, I eventually returned to Omnifocus, delved a bit deeper into the documentation and came to the conclusion that I had been overusing due dates and under-utilising ‘perspectives’. And as my youngest daughter would say: ‘first world problem, dad’ – and she was right of course. I agree, dear reader, none of this made me particularly productive. I bailed out and tried alternatives including (in order of preference) ToDoist, NozBe, 2Do, MyProjects, Things and Wunderlist. I was missing a clear ‘today’ view and felt paralysed by the many ‘overdue’ tasks. While I initially liked the simplicity and versatility of Omnifocus, it started feeling complicated and overwhelming once I added in all my recurrent tasks after a year or so. At work, in a Windows-based environment, I was already using ToodleDo. I started using Omnifocus in mid-2009 when I moved from Windows to Mac, initially only for one-off personal tasks. ![]()
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